Exhibitor Manual

Welcome exhibitors!
Familiarize yourself with our exhibitor manual

Table of Contents

Don’t miss the boat! Stay on top of the schedule and important exhibitor deadlines as you prepare for the show.

Whether you need your stand constructed, samples shipped or a refrigerated display to show off your seafood samples, our official CFSE contractors are here to help.

Submit your list of exhibitor badges so you can quickly pick them up on-site.

Due to the wide variety of languages spoken at China Fisheries & Seafood Expo, it is recommended that exhibitors retain interpreter services to help maximize their productivity at the show.

Qingdao is a big city and the Expo Center is HUGE! Here are some helpful maps and guides that will make getting to, from and around the show easier.

Maximize your impact at the show! This year we’re offering more ways to increase your presence and build your brand than ever before.

Streamline your on-site experience with the CFSE Mobile App. Download guides and schedules, navigate the show floor, and access other useful information quickly and easily.

Submit or update your listing for publication in our printed show directory.

All foreign nationals entering China must have a valid Chinese visa. Additionally, some exhibitors traveling to China may require Letters of Invitation for their visa application. We are happy to provide Letters of Invitation from the China Ministry of Agriculture to our valued exhibitors.

Get answers to any questions you might have about CFSE.

IMPORTANT DEADLINES

June 1 | Final Booth Payment Due

August 31 | Submit Show Directory Artwork
(Applies to Advertisers in the Show Directory Only)

September 15 | Submit Show Directory Information

September 21 | Beijing Sidex Special Stand Designs Due

October 5 | Lowe Rental Orders Due

October 6 | Beijing Sidex Orders Due

October 18 | Letters of Invitation Requests Due

October 23 | Interpreter Requests Due

October 25 | Exhibitor Badge Registration Due

Exhibitor Schedule

Sunday, November 4  |  08:30 – 17:30  |  Exhibitor Move-In

Monday, November 5  |  08:30 – 17:30  |  Exhibitor Move-In

Tuesday, November 6  |  08:30 – 21:00  |  Exhibitor Move-In

Tuesday, November 6  |  14:00 – 15:00  | Interpreter Meet & Greet

Wednesday, November 7  |  08:30 – 17:30  |  Expo Center Open to Exhibitors

Wednesday, November 7  |  10:00 – 17:00  |  Show Open to Visitors

Thursday, November 8  |  08:30 – 17:30  |  Expo Center Open to Exhibitors

Thursday, November 8  |  10:00 – 17:00  |  Show Open to Visitors

Friday, November 9  |  08:30 – 16:00  |  Expo Center Open to Exhibitors

Friday, November 9  |  10:00 – 15:30  |  Show Open to Visitors

Friday, November 9  |  After 16:00  |  Exhibitor Move-Out

Official CFSE Contractors

Each of the official CFSE contractors has been providing professional exhibitor services for over 20 years

Whether you need your stand constructed, samples shipped or a refrigerated display
to show off your seafood samples, our official CFSE contractors are here to help.

Beijing Sidex is the official construction / decorator services and exhibition rentals provider for CFSE. Whatever your on-site booth needs are, Sidex will make it happen.

Lowe Rental Ltd. provides an on-site catering equipment & refrigeration rental service. If you have seafood samples that need to be cooked, display chilled or frozen, Lowe has you covered.

Dragon Link is the official freight forwarder for CFSE. If you need samples sent to China, Dragon Link will make sure they get there.

IMPORTANT

Due to the size and success of China Fisheries & Seafood Expo, disreputable contractors will attempt to sell their services by unauthorized use of the official CFSE logo. In order to avoid these businesses, we highly recommend that you use only official contractors recommended by CFSE. While CFSE does not require the use of official contractors, if exhibitors choose to use unofficial contractors, they do so at their own risk.

All the resources you need to make your
experience at CFSE as productive as possible

Exhibitor Badge Registration

Submit your registration for exhibitor badges so you can quickly pick them up on-site

HOW TO REGISTER FOR EXHIBITOR BADGES

1. You will receive an email on or before July 20, with a link inviting you to submit your exhibitor badge list

2. If you have not yet received this emailed link by July 20, email Fletcher Redmayne to request it

3. Click on the link in the email and follow the onscreen instructions to submit your exhibitor badge registrations

Important Information

1. You will receive an email the week of July 16th with a link inviting you to submit your exhibitor badge registrations

2. If you have not yet received this emailed link by July 20th, email Fletcher Redmayne to request it

3. Click on the link in the email and follow the onscreen instructions to submit your exhibitor badge registrations

4. You will receive a confirmation via email – If you do not receive the confirmation email, please check your Junk / Spam mailbox

5. Please bring a copy of your confirmation to the Overseas Exhibitor Registration Desk in the Expo Center’s Main Registration Hall to pick up your badges

Important Information

  • Pick up your exhibitor badges at the Overseas Exhibitor Registration desk in the Expo Center’s Main Registration Hall

 

  • To make changes to your badge registrations after October 25, email Fletcher Redmayne

 

  • Each 9 square meter booth includes up to 4 exhibitor badges, additional badges are available for $15 each

THE DEADLINE FOR EXHIBITOR BADGE REGISTRATION IS OCTOBER 25

Interpreters

Due to the wide variety of languages spoken at China Fisheries & Seafood Expo, it is recommended that exhibitors retain interpreter services to help maximize their productivity at the show

HOW TO REQUEST INTERPRETERS

1. Download the Interpreter Request form

2. Carefully fill out the required information on the form

3. Send your completed Interpreter Request form to Jessica Redmayne

4. We will email you a confirmation of receipt of your request within 3 business days

Interpreter rates

1. Download the Interpreter Request form

2. Carefully fill out the required information on the form

3. Send your completed Interpreter Request form to Jessica Redmayne

4. We will email you a confirmation of receipt of your request within 3 business days

Interpreter rates

English – US$400
Spanish – US$600
French – US$750
Russian – US$400
Server / Attendant / Host – US$400

IMPORTANT INFORMATION

  • Rates Valid for Full Duration of Show
  • Request Interpreters as Soon as Possible to Ensure Availability
  • Meet Interpreters at Your Booth Between 14:00 – 15:00 on Tuesday, November 6

THE DEADLINE FOR INTERPRETER REQUESTS IS OCTOBER 23

Maps / Guides

Qingdao is a big city and the Expo Center is HUGE!
Here are some helpful maps and guides that will make getting to, from and around the show easier

Important On-Site Setup and Service Locations

Map of the Qingdao International Expo Center

Important Show Locations in the Qingdao Area

Marketing Opportunities

Maximize your impact at the show!
This year we’re offering more ways to increase your presence and build your brand than ever before

As a website banner advertiser, your company’s messaging is the first thing every visitor to the Sea Fare family of websites will see!

During the show hours, your company’s message will be seen by tens of thousands of seafood buyers from more than 100 countries.

On-site hanging banners are a great way to guarantee maximum visibility for your company at CFSE 2018.

Put your company, brand and message in full color and in the hands of every show visitor via the printed show directory.

Banners on our mobile app are a great way to guarantee maximum visibility for your company at CFSE 2018 through the convenience of a click.

For advertisement questions, or to book your promotion,
please contact Jennie Fu

Please click the button above to view our logo usage guidelines

For the use of our logo in your company emails or promotions, please feel free to use our standard email footer below.
(Right-click image and select “Save Image As”)

*We encourage the use of our CFSE 2018 logo and want to help promote your company,
but please be sure to use the appropriate logo on your promotional material.

Mobile App

More information on our new mobile app coming soon
Thank you for your patience while we are updating

Will be available for download in October

Show Directory

Submit your listing for publication in our printed show directory

HOW TO SUBMIT YOUR COMPANY’S SHOW DIRECTORY INFORMATION

1. You will receive an email on or before June 10, with a link inviting you to submit your show directory information

2. If you have not yet received this emailed link by June 10, email Jessica Redmayne to request it

3. Click on the link in the email and follow the onscreen instructions to submit your company’s show directory information

How to Make Changes to Your Submission

1. You will receive an email on or before June 15, with a link inviting you to submit your show directory information

2. If you have not yet received this emailed link by June 15, email Jessica Redmayne to request it

3. Click on the link in the email and follow the onscreen instructions to submit your company’s show directory information

How to Make Changes to Your Submission

1. To make changes to your submission, email Jessica Redmayne

 

  • Do Not Make Changes Directly to Your Submission as They May Not be Recorded

THE DEADLINE FOR SUBMITTING SHOW DIRECTORY INFORMATION IS SEPTEMBER 15

Visas

All foreign nationals entering China must have a valid Chinese visa

For visa application information and requirements specific to your country, please click the “Visa Office Locator” button below.

Types of Visa

Depending on your country of origin, there are usually 2 types of visas available to those visiting China:

Tourist Visa

Tourist visas are much faster and easier to obtain than business visas and do not require a Letter of Invitation to apply. If possible, we highly recommend applying for a tourist visa.

 

  • Appropriate for those entering China for simple business purposes or tourism
  • Allows both single & multiple entries / exits from China
  • Can last up to 10 years (available in USA & Canada)
  • Does not require a Letter of Invitation to apply (for more information on LOI’s, please click here)
  • Available from many travel or visa agents (many offer online services)
  • Available from the Chinese Embassy or Consulate General in many countries

BUSINESS VISA

Tourist visas are much faster and easier to obtain than business visas and do not require Letters of Invitation to apply. If possible, we highly recommend applying for a tourist visa.

 

  • Appropriate for those entering China for simple business purposes or tourism
  • Allows both single & multiple entries / exits from China
  • Can last up to 10 years (available in USA & Canada)
  • Does not require Letters of Invitation to apply (for more information on LOI’s, please click here)
  • Available from many travel or visa agents (many offer online services)
  • Available from the Chinese Embassy or Consulate General in many countries

BUSINESS VISA

Business visas are more time-consuming and difficult to obtain than tourist visas and often require Letters of Invitation to apply. If possible, we highly recommend applying for a tourist visa instead of a business visa.

 

  • More paperwork to apply
  • More lengthy application process in most countries
  • Often requires Letters of Invitation to apply (for more information on LOI’s, please click here)

REQUIRED DOCUMENTS

1. A photocopy of your valid passport information page (must have at least six (6) months remaining before expiration and at least one (1) blank visa page

2. A completed Visa Application form (must attach a recent 2 inch x 2 inch photo of yourself (both black & white or color photos are acceptable)

3. A copy of your hotel registration showing check-in and check-out dates for your stay in China

4. A copy of your airline travel itinerary

BUSINESS VISA ONLY

5. A Visa Notification form from an authorized Chinese company OR Letters of Invitation from a client or business partner. Sea Fare Expositions is happy to provide Letters of Invitation from the Chinese Ministry of Agriculture to our exhibitors at no charge (for more information on LOI’s, please click here).

How to Apply

Once you have gathered all required documents, submit your completed application and supporting documents to the Visa Office of the Chinese Embassy or Consulate General which holds consular jurisdiction over the country, state or province where you reside. If you are not able to visit the office personally you can often entrust a third party (usually a travel or visa agent) to submit your application to the appropriate authority on your behalf.

 

  • Appointments are not required at most Visa Offices
  • Mailed applications are not accepted and will be denied
  • Payment must be made by money order, cashier’s check, Visa or MasterCard (No personal or company checks will be accepted)
  • Visas typically take 2-3 weeks to process
  • Express service is available in most jurisdictions for an additional fee – Please contact your local Visa Office for more information

FAQ’s

Please take a look at our FAQ’s for more information